National USRA Bylaws
A. DEFINITION OF BYLAWS
These bylaws constitute the code of rules adopted by the United Slot Racerís Association, (hereinafter USRA), for the regulation and management of its affairs.
B. PURPOSES & POWERS
The primary purpose of the Organization is to establish rules and procedures to standardize the sport of slot car racing, and to further the general interests of all persons engaged in the hobby/sport of scale model slot car racing.
ARTICLE II - MEMBERSHIP
A. DEFINITION OF MEMBERSHIP
The members of this Association are those persons having membership rights in accordance with the provisions of these bylaws.
B. CLASSES OF MEMBERSHIP
The Association will have the following classes of members: General Membership and Commercial Membership. Only General Members in good standing may enter sanctioned events.
C. MEMBERSHIP DUES
The membership dues payable to the Association by members will be in such amounts as may be determined from time to time by vote of the members. Dues are payable annually . Dues are $10.00 US for General Membership at the national level, $25 for Raceway membership, and $50.00 US for Commercial Membership, which are payable to the National Treasurer during the year, or at the National race event. Only products of USRA commercial members will be approved for use at USRA regional and national competitions.
D. VOTING MEMBERS
Each member will be entitled to one vote on each matter submitted to a vote of the members.
E. TRANSFERABILITY OF MEMBERSHIP
Membership in this Association is non-transferable and non-assignable.
F. TERMINATION OR SUSPENSION OF MEMBERSHIP
Membership will terminate or be suspended with this Association on any of the following events:
1. The death of a member
2. Conduct detrimental to the sport, subject to the discretion of the Ethics Committee, will result in suspension
3. Dishonesty with respect to the handling of USRA funds
4. Commercial members found by the Ethics Committee to be operating outside the bounds of proper conduct in either the marketing or production of products or in violation of specific USRA rules with respect thereto will be subject to suspension, or in extreme cases expulsion from the USRA This action would, pursuant to Article XI, Section A, preclude their products from competition in sanctioned events for the duration of the suspension, or in the case of expulsion until re-admittance. Length of suspensions will be decided by the Ethics Committee after a full investigation. Such investigation will include a full and fair opportunity to be heard by the member and any other individuals involved. The opportunity to be heard personally will take place with the Regional Director and one member of the Ethics Committee
ARTICLE III - EMERGENCY CLAUSE
A. EMERGENCY RULE CHANGES
USRA Ethics Committee may add, delete or change any rule(s) in fairness to the sport of slot car racing, All decisions will be final, In emergency situations, representatives must abstain from voting on issues which will benefit their firm directly.
ARTICLE IV- OFFICERS
A. ROSTER OF OFFICERS
The officers of this Association are charged with the responsibility of conducting general business in the name of the Association at the national level, to include the publication and administration of rules, finances, publicity, and other necessary business are hereby granted the authority to do so.
1. National Director
2. Assistant Directors - One for each Division of racing
3. Communications Director
5. Technical Directors - One for each Division of racing
6. Assistant Technical Directors
a.) One for each Division of racing
7. Tech Advisors
a.) One for each Class of racing
B. SELECTION OF OFFICERS
The officers will be elected annually by vote of the general membership of the Association at the national meeting. Each officer will remain in office until a successor to such office has been elected and qualified. The change over date will be on October 1.
C. NATIONAL DIRECTOR
The National Director will chair the general membership meeting, and will have the authority to make the final decision on technical matters which have not been approved by the members of the Association. He/she has the authority to cancel or relocate the site of the USRA Nationals, in accordance with the national rule book procedures. He/She has the responsibility of ensuring that the rule book is updated in accordance with the annual vote of the membership. The National Director may not be a manufacturer, owner, or employee of slot car producing companies.
D. ASSISTANT DIRECTORS (Div I and Div II)
The Assistant Directors will perform all duties when the National Director is absent or is otherwise unable to act. The Assistant Director of each Division will exercise control over their respective Division. The Assistant Directors may not be a manufacturer, owner, or employee of slot car producing companies.
E. COMMUNICATIONS DIRECTOR
The Communications Director will be the custodian of the Association records, will give all notices as required by law, or by these bylaws, or which maybe assigned from time to time by the National Director.
The Treasurer will be responsible for the collection of dues from the members, and for the preparation of in annual report on the finances of the Association. He/She will be responsible for the distribution of the National Racing Rules to the membership.
G. TECHNICAL DIRECTORS (Div I and Div II)
The Technical Directors will be responsible for the review of technical specifications proposed in rules changes and for the technical inspection for rules compliance of entries in National Championship events. He/She will be a member of the committee reviewing equipment modifications which have not been approved by membership vote for acceptability in USRA competition, and head the Technical Committee The Tech Directors may not be a manufacturer, owner, or employee of slot car producing companies.
ARTICLE V - COMMITTEES
A. OFFICIAL COMMITTEES
The association may have certain committees which will have and exercise some prescribed authority in the management of the Association. These committees shall include, but not be limited to the following: Bylaws Committee - no less than 3 members may serve on this committee; Rules Committee - no less than 3 members may serve on this committee; Nationals Committee; Product Approval Committee - no less than 3 members may serve on this committee; Ethics Committee - no less than 10 members may serve on this committee; Publicity Committee.
B. COMMITTEE MEMBERSHIP
Members of these committees will be appointed by the National Director and confirmed by the Directors. The Product Approval Committee will be made up of three members who are not manufacturers or come under that definition.
C. BOOKS AND RECORDS
The Association will keep correct and complete books of records of account.
D. NONPROFIT OPERATIONS
The Association will not have nor issue shares of stock. No dividend will be paid and no part of the income will be distributed to itís members or officers However, the Association may pay such compensation in a reasonable amount to members or officers for expenses incurred on behalf of the USRA
ARTICLE VI - AMENDMENT OR MODIFICATION OF BYLAWS
A. Any amendment to the bylaws requires 2/3 majority vote of the General Meeting.
B. Amendments to technical specifications require a simple majority of the General Meeting.
ARTICLE VII - ORGANIZATION
A. For various administrative purposes, the 48 contiguous states, Hawaii, Alaska, and Canada shall be geographically divided into 5 areas; WEST, INTERMOUNTAIN, MIDWEST, SOUTH, EAST
B. Each area will be headed by a Director appointed by the National Director, It will be his/her responsibility, by working with the respective regional and neighboring area directors where appropriate, to coordinate series events within the various regions to avoid, to the greatest degree possible, conflicts of race dates. It is further suggested that his/her responsibilities include publication of this race schedule, and respond to requests by members for same. He/she will also serve as arbitrator of disputes at the regional level, consulting the other area Directors, and National Director when required.
C. Any number of regional associations may be organized within the areas. In addition to the executive duties at the regional level, the Directors of these regions shall make up the competition committee at the national level, with responsibilities to include National Event site selection, and the voting members of the meeting to set the agenda for the national general meeting
D. Regional Associations are encouraged to organize and promote annual series championships for each division in accordance with the National Rules..
1. Division I - Traditional Group & Open Racing classes, Wing Cars
2. Division II - Non Glue Classes, Scale Cars
E. To apply for consideration as an official regional entity, the following procedure should be followed:
1. The series must have a minimum of 50 (fifty) regional dues paying members.
2. The series must file a list of officers and projected race schedule with division director by September I of each year and coordinate schedules with the division director by October 1.
3. The series must have organized and run a race series complying with minimum revisions, to the National USRA rules for at least one season. The racing series should include at least three raceways.
ARTICLE III - PURPOSE OF COMMITTEES
A. Bylaws Committee
It shall be the duty of the Bylaws committee to plan organize and make recommendations for changes in the bylaws
B. Rules Committee
There will be a Rules Committee for each Division which will review, recommend, and update proposed rule changes Prior to any rule change becoming final, it must be voted on by the Ethics Committee with final publication in the National Rule Book for the membership.
C. Nationals Committee
It shall be the duty of the Nationals Committee to plan, organize and oversee the National Championships, to include publishing a Nationals Booklet, establishing race entry fees, soliciting and distributing race prizes, and the registration, technical inspection, and conduct of the races.
D. Product Approval Committee
It shall be the duty of the Product Approval Committee to propose and recommend changes to the Ethics Committee. The National Technical Director and Assistant Technical Director will be members of this committee.
E. Ethics Committee
The Ethics Committee will have the responsibility of monitoring the compliance of Commercial Members with the USRA Rules and bylaws.
F. Site Selection Committee
This Committee will be comprised of the Regional Directors and the National Director and will have the responsibility of determining the site for the USRA Nationals.
G. Publicity Committee
It shall be the responsibility of this Committee to promote the USRA through all forms of media available. This Committee will further have the responsibility of contacting commercial sponsors for sponsorship of slot racing events in all divisions.
H. Technical Committee
Technical issues shall be determined by a committee.
1. The National Tech Director shall be the chairman of the committee
2. Each class shall elect a technical advisor to sit on the committee.
3. The Tech Director and the individual class tech representatives shall decide national issues for that class. If an impasse exists, then the USRA National Director shall be the tie breaking vote.
4. The tech advisor will be involved in teching the class.
ARTICLE IX - GENERAL MEETING
A. ANNUAL MEETING
A general meeting will be held annually in conjunction with the National Championship event. Business will include:
1. Financial report
2. General business agenda based on rule changes recommended by members for consideration. Changes must be submitted in good form to the National Director at least sixty (60) days prior to the National Championship.
3. Election of officers
B. DIRECTORS MEETING
An executive work session will be conducted annually prior to the General Meeting to formulate the agenda for the General Meeting. The meeting will be open to all officers at the regional and national level and their guests. Commercial Members are invited to this meeting for advice on technical matters. Voting is restricted to Regional Directors or their authorized surrogate.
C. There shall be a meeting for each class following qualifying or at another appropriate time and rules relating specifically to that class shall be decided at that time
ARTICLE X - EQUIPMENT APPROVALS
Manufacturers of goods who wish to have their components accepted for USRA restricted component use in sanctioned events at the national or regional level must be commercial members of the Association and must conduct themselves in a matter suitable to the best interests of the sport. Manufacturers must also submit one piece each of component to each member of the product approval committee for evaluation and inspection before being approved for USRA competition. Each member of the product approval committee will report their findings and decisions directly to the USRA nationals director. The director will notify the manufacturers of approval or non-approval.
ARTICLE XI - RACER SPONSORSHIP
Manufacturers Level 1 major (defined its complete line manufacturers) are allowed to sponsor two drivers maximum per region plus four wild cards total. Manufacturers Level 2 minor (defined as specialized manufacturers) are allowed to sponsor one driver only per region plus two wild cards total. Employees of manufacturers are exempt from this rule and evidence of employment must be proven to the USRA by two of the following means: Canceled check, W-2 Form and/or 1099 Form. The Ethics Committee will decide the level of the manufacturers.
ARTICLE XII - SANCTIONED RACING EVENTS
A. NATIONAL CHAMPIONSHIP
A National Championship shall be conducted annually for each division of USRA (i.e. major racing category).
B. FORMAT FOR NATIONAL RACES
The National Championship for Division I will be a one (1) race event scheduled at a site determined by the Site Selection Committee. The Committee will receive bids from the prospective race sites no later than 90 days prior to the National event. The site and an alternative site will be announced prior to tile end of the calendar year. The Committee will be responsible for any change of site decisions and will assist the site representatives in the organization and promotion of the event, If the raceway which is selected to host the USRA Natís is sold, the race automatically goes to the alternate location. (This does not mean that if a slot car track is sold and replaced in the same location, under the same owner, the race will be moved only if the slot racing business itself changes hands). If the alternate site also has been sold, the USRA president must:
1. Select a new site to host the Natís
2. Cancel the race for that year
USRA sanctioned events shall not take on the name of any company nor individual engaged in commercial sale of, or production of, or deriving commercial benefit from the sport of Slot Car Racing. This would not preclude a retail establishment from normal promotional billing, but would specifically exclude manufacturers or distributors from usurping the USRA image for their benefit. There are no such restrictions placed on major corporations not operating in or affiliated with persons or firms operating commercially in the sport of Slot Car Racing, and such outside sponsorship is encouraged.
D. NATS VOTING PROCEDURE
Before the voting procedure begins, the officers presiding over the meeting shall identify all of the eligible voters by stating their name and title. When their name is called, the voter will stand to make him/herself visible to the meeting attendees. (The purpose of the procedure is to enlighten all of the meeting attendees as to who can vote and what position this person holds in the USRA)
1. All secret ballots should be made on papers with voting subjects and selections clearly stated on each ballot. Selections may be handwritten, typed or photocopied.
2. Prepared ballots will then be distributed only to the people eligible to vote. If there are any additional ballots, they will be destroyed before my votes are cast.
3. The voter will then make a check mark alongside his/her selection and deposit his/her ballot into a certified empty ballot box which is in clear sight of all meeting attendees.
4. After all votes have been cast, the officer(s) presiding over the meeting will then remove the ballots from the box one at a time. Each ballot removed will have its selection read aloud so that all meeting attendees can hear the vote selection. Ballots will be retained for future reference.
5. At this point, the two locations receiving the highest number of votes will be retained (in the event of a tie, locations that tie for second will be retained as well). The voting procedure will then commence again for the retained locations (top two) by following the procedure from number 1 above and proceeding through number 4. above. After completing the second and final vote, proceed to 6 below.
6. After all ballots have been read, the officer(s) presiding over the meeting will total all votes and announce the voting results aloud so that all meeting attendees can hear the voting results.
7. If someone challenges the vote, the ballots can be recounted so that all meeting attendees can see the voting results again, this document is provided for informational purposes only. The information contained in this document represents the current view of United Slot Racers Association on the issues discussed as of the date of publication. Because United Slot Racers Association must respond to change in market conditions, it should not be interpreted to be a commitment on the part of United Slot Racers Association and United Slot Racers Association cannot guarantee the accuracy of any information presented after the date of publication.
INFORMATION PROVIDED IN THIS DOCUMENT IS PROVIDED "AS IS" WITHOUT WARRANTY OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING BUT NOT LIMITED TO THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE AND FREEDOM FROM INFRINGEMENT.
The user assumes the entire risk as to the accuracy and the use of this document. This document may not be copied or distributed by anyone other than The National Chapter of The United Slot Racers Association. All Entry forms and or Tech Sheets are and will remain the property of the United Slot Racers Association (USRA). These documents will not be available to the racers after being accepted by the USRA as the official document provided by the racer for the sanctioned event.